Last updated: June 2026
Vegan Women's Club is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, become a member, subscribe to our newsletter, register for events or contact us.
WHO WE ARE
Vegan Women's Club is a community created to bring vegan women together through friendship, support, inspiration and events.
Website:
www.veganwomensclub.com
Email:
Karin@veganwomensclub.com
Victoria@veganwomensclub.com
For any privacy or data protection enquiries, please contact:
Karin@veganwomensclub.com
Victoria@veganwomensclub.com
WHAT PERSONAL INFORMATION WE COLLECT
We may collect and process:
• Your name
• Email address
• Telephone number
• Membership details
• Billing information handled securely by payment providers
• Information provided when registering for events
• Newsletter subscription information
• Information supplied through contact forms
• Information relating to your attendance at events
• Website usage information including cookies and analytics
Where necessary for event planning, we may occasionally collect dietary requirements, allergies or accessibility information. This information will only be used for the purpose for which it was provided.
HOW WE COLLECT INFORMATION
We may collect information when:
• You join Vegan Women's Club
• You subscribe to our newsletter
• You register for an event
• You contact us
• You interact with our website or social media channels
• You make a payment for membership or events
HOW WE USE YOUR INFORMATION
We may use your information to:
• Manage memberships
• Process event registrations
• Communicate with members and subscribers
• Send newsletters and updates
• Deliver member benefits
• Improve our services and events
• Respond to enquiries
• Meet legal and accounting obligations
We will never sell your personal information.
LEGAL BASIS FOR PROCESSING
Depending on the circumstances, we rely on:
• Consent
• Contract
• Legitimate interests
• Legal obligation
EMAIL MARKETING
If you subscribe to our newsletter, we may send you updates about events, member benefits and news from Vegan Women's Club.
Every email contains an unsubscribe link and you may opt out at any time.
WHO WE SHARE INFORMATION WITH
We may work with trusted third-party providers including:
• MailerLite
• Stripe
• Memberstack
• Eventbrite
• Website hosting providers
• Professional advisers
These providers process information on our behalf and are expected to maintain appropriate security standards.
We do not sell your information.
INTERNATIONAL TRANSFERS
Some of the platforms we use may process information outside the UK or European Economic Area. Where this happens, we aim to ensure appropriate safeguards are in place.
HOW LONG WE KEEP INFORMATION
We only retain information for as long as necessary.
Membership and accounting records may be retained for up to six years where required by law.
Newsletter subscriber information is retained until you unsubscribe.
YOUR RIGHTS
Under UK data protection law, you have the right to:
• Access your information
• Correct inaccurate information
• Request deletion where appropriate
• Withdraw consent
• Object to certain processing activities
• Make a complaint
Please contact:
Karin@veganwomensclub.com
Victoria@veganwomensclub.com
DATA PROTECTION COMPLAINTS
If you have concerns regarding how your personal information has been handled, please contact us directly.
Further information can be found in our Data Protection Complaints Procedure.
COOKIES
Our website may use cookies and analytics tools to improve the user experience.
CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time. The latest version will always appear on our website.
INFORMATION COMMISSIONER'S OFFICE
Website: www.ico.org.uk
Telephone: 0303 123 1113
